Bids, permits, and change orders eating your evenings?
Every job drags a paper trail behind it, and that trail is where margin quietly disappears. We build construction document automation that turns site data into estimates, change orders, and RFIs while your crew is still on site.
The work that shouldn't need a person
Built around your trades, subs, and project workflow — from takeoff to closeout.
Every business here has its own paperwork problem
General contractors
- —Bid packages
- —Sub coordination
- —Change orders
Specialty trades
- —Estimates
- —Job scheduling
- —Progress invoicing
Home builders & remodelers
- —Selections tracking
- —Client updates
- —Permit paperwork
Civil & infrastructure
- —Daily reports
- —RFIs and submittals
- —Compliance records
What we'd build for you
Margin on a job is won in the office and lost in the office. The crew can be flawless while the bid goes out late, the change order never gets signed, and the RFI sits unanswered for a week. Construction document automation attacks exactly that layer — the paperwork between the field and getting paid.
We build systems that turn site data into documents: estimates and bid packages assembled from your real cost data, change orders drafted the moment scope shifts, RFIs and submittals logged, tracked, and chased until someone answers. Daily reports write themselves from what crews already record on their phones.
It connects to whatever mix you run — Procore, Buildertrend, spreadsheets, or email-only subs — because job management software only works when every party can stay in their own tools.
Where the week goes today — and where it comes back
- Estimates and bid packages assembled at 9pm after a full day on site
- Change orders agreed on the phone, documented late, disputed later
- RFIs and submittals chased through endless email threads
- Bid packages drafted from your takeoff data the same day
- Change orders documented and sent while the client is still on the line
- RFIs tracked and chased automatically until they close
One workflow. Six weeks. Yours.
Every build runs the same four phases — scoped to the construction & contracting workflow that pays back fastest, and nothing moves forward without your team seeing it work.
Map
One working session on how work actually flows through your operation — and which of your estimates and bid packages costs the most to do by hand.
Build
AI reads your messy inputs — emails, PDFs, forms — while deterministic code enforces your pricing, approvals, and data rules. Built around the tools you already run.
Ship
Live in production with your team trained, exceptions routing to a person, and every action logged from day one.
Support
Monitored and iterated as volume grows and your process changes. You own the system either way.
How Gulmen Digital turned lead-to-quote into a 5-minute job
We built Gul, an AI ops desk for Gulmen Digital — an Australian supplier of packaging machines, label printers, and finishing equipment. It qualifies inbound leads in any language, answers product questions from the live catalogue, and produces branded quotes, order confirmations, and cover letters from the company's own templates.
What construction & contracting operators ask us
Stop wasting your people's time on what automation can do
Twenty minutes. We map the workflow costing you the most and tell you straight whether it's worth automating.
Built end to end. Most systems ship in 4–6 weeks.